Data Archiving Policy

Long-term Data Archiving Policy for Journal of Social Sciences, Chulalongkorn University

The Journal of Social Sciences, Chulalongkorn University recognizes the importance of long-term storage and preservation of academic information to ensure that published scholarly works remain permanently accessible and sustainable. The journal uses the ThaiJO (Thai Journal Online) system (Open Journal System), operated by the National Electronics and Computer Technology Center (NECTEC)(Thailand), as its primary system for managing and long-term archiving of journal data.

2. Objectives

To maintain the accuracy and integrity of journal content over the long term
To ensure that published academic works remain continuously accessible even in the event of unforeseen circumstances
To prevent data loss due to technological obsolescence or changes in software and hardware
To support the long-term citation of academic works

3. Data Storage through the ThaiJO System

Full-text Article Storage: All published articles are stored as searchable PDF files
Metadata Storage: Bibliographic information and related metadata for all articles are stored in the ThaiJO system database
Data Backup: NECTEC implements an automatic backup system with data stored in multiple locations to prevent data loss
Data Security: The system has appropriate security measures to maintain data integrity

4. Supplementary Measures for Long-term Data Storage

Internal Organizational Backup: The journal will back up all issues in Chulalongkorn University's data storage system every 6 months
Print Media Storage: The journal continues to publish physical copies and distributes them to the National Library and major academic institution libraries in Thailand
Creation of Standard Files for Long-term Storage: In addition to PDF files for distribution, the journal will create files in open standard formats, such as PDF/A, for long-term storage

5. Access to Archived Data

Current Access: Users can access all articles through the journal website and ThaiJO system
Future Access: In the event that the main system becomes unavailable, users will be able to access data through backup channels prepared by Chulalongkorn University
Emergency Access: In cases where all online systems are unavailable, users can still access data through print media stored in various libraries

6. Technology Change Management Plan

File Format Updates: Regular monitoring of file format standards and updating stored files to comply with current standards
Data Migration: Plans for migrating data to new systems if necessary, with thorough testing and verification of data accuracy
Collaboration with Partners: The journal will collaborate with NECTEC and other institutions in developing and improving technologies for long-term data storage

7. Emergency Response Plan

Off-site Backup: Backup data is stored in locations separate from the main system to prevent data loss in case of disaster
Data Recovery Plan: Clear data recovery procedures that are regularly tested
Coordination with External Agencies: Coordination with NECTEC and other organizations to accommodate cases where the main system is unavailable

8. Policy Review and Improvement

This long-term data storage policy will be reviewed and updated annually, or when significant changes occur regarding technology or data storage practices, by the journal's editorial board in collaboration with data management experts from Chulalongkorn University.

9. Contact Information

For questions or suggestions regarding the long-term data storage policy, please contact:
Editorial Board, Journal of Social Sciences
Faculty of Political Science, Chulalongkorn University
Phayathai Road, Wang Mai, Pathumwan, Bangkok 10330
Email: cusocscij@gmail.com

Data Archiving Policy